User

The User Menu has two menu items

1. Change Database Path

2. Database Updation.

3. Export to overseas.

4.Exit.

Change Database Path

Selecting this menu item, the Locate Database popup appears. Click on the browse button to select the database location.

Then select the database and click on the open button.

After selecting the database, click on the Ok button and continue with the application.

Database Updating

To delete any records in the database and to update the database, click on the Database Updation menu item. The DATABASE UPDATION popup appears.

Populate the fields and click on the delete button to delete the record. The delete confirmation popup appears and click on the OK button to proceed.

Export to overseas

It is a sub module that is coming under the user module. By clicking on this sub menu the following pop up will display. In this following pop up we select the job numbers.

In JobDisplay pop up we select the multiple job numbers also by keep on pressing the ctrl button. After selecting that particular job numbers we have to click on the submit button. Then it will display the values of that particular job numbers. If we did not selected a job number a message will display.

We can select multiple job numbers by keep on pressing the ctrl button. If selected the multiple job numbers then another message will display.

Exit

Selecting this menu item, the user can come out from whole the application.

Manifest Generation

This section describes in detail about the Container number, Container status, Container Survey report, Modifying Container job details etc.

It is used to enter the details about new a new container. Here the container type must be 20'HC or 40’HC because only two type of container is allowed. Here the base port is either east coast or west coast.

Data Entry

To generate a manifest, click on the Data Entry menu item.. Fill in the required fields and click on the OK button to continue.

The MANIFEST GENERATION popup appears as shown below .Populate the fields again and click on the OK button.

If the job number is found, an alert popup appears.

Container Manifest

The Container Manifest menu item contains a detailed Container Report and Calculation Report. When you click on the Container Manifest, the Container Report popup appears. Fill in the fields and then click on Report, the Container Manifest Report window will appear

After the Container Manifest Report is displayed, the Calculation Report popup appears. Fill in the details and click on the Report button again to display the report.

Finally click on the Ok button.

Container Manifest in Pounds

This Manifest creates a report which describes the Container weight in pounds. When we click on the Container Manifest in Pounds menu item, the Manifest in Pounds popup will appear.

Clicking on the report displays a complete report of the Container Manifest.

After the report is displayed, the Calculation Sheet Manifest in Pounds popup appears .A total collection Report of freight payment, handling expenses, transport etc is obtained by clicking on the report button.

Deleting the Manifest

To delete a record in the manifest, click on the Deleting the Manifest menu item. It deletes the container detail but not an assigned Job. Click on the delete button to delete the selected record.

Modify Container Job Details

To update a particular record, click on the Modify Container Job Details. The following popup appears as shown below. To update a record, fill in the fields and click on the Update button.

When we click on the Update button, an update confirmation popup appears.

Port Database Management

It is used to add a new port to the database. The Port Database Management has two areas.

1. Add New Port

2. Modify Frieght Rate/On Carriage Rate.

1. Add New Port

To add a new port; click on the Add New Port. The ADD A PORT AND ITS FREIGHT RATE popup appears. After entering the port name and filling in the other details in the popup click on the Add button to add the record.

2. Modify Freight Rate/On Carriage Rate.

Through this menu item we can update the freight and carriage rate. After clicking on it, MODIFY FRIEGHT RATE AND ON CARRAIGE RATE popup appears. Fill in the details and click on the update button.

New AMS (Automated Management System)

With the New AMS, just by selecting the vessel name the associated container numbers are displayed .

When we click on ADD, the rest of the buttons gets activated.

Click on the Print button to print a complete report of the same.

Survey Report

To get the report on the survey, click on the Survey Report menu item .The SURVEY REPORT popup will appears and click on the print button to get a report on the survey.

Container Status

To know the status of the container, click Container Status. The CONTAINER STATUS popup appears. Feed in the details and then click on the Add button.

After we enter the data and click on the add button, the data is reflected on the left side of the Container Status popup.

Click on the report button to get the shipping account details.

When we click on the Brokerage button, one popup appears on the screen. Feed in the Bill no. and click on the OK button. A report on the brokerage on the shipment will be displayed.

FAX Message

To generate a fax message, click on the Fax Message menu item. Feed in the vessel name and click on the Generate button to generate a fax message.

Covering Letter

To get a complete report on the shipping instructions as a covering letter, click on the Covering Letter Menu item. The following popup appears. Click on the report button to generate a report.

Special Instruction

To get a report on the Special Instruction, click on the Special Instruction and enter the fields as shown below. Then click on the Report button to generate a report.

Agent

The Agent menu item has six different sub menu items as shown below.

1. Add Agent

To add an agent record, click on the Add Agent menu item. Feed in the Agent Code and press enter

A new popup appears as shown below. Feed in the details again and click on the add button to add the record to the database.

Click on the add button, a confirmation popup appears.

When we click on the Ok button, the next popup appears which mentions the Importer Code. Click on the Add button to add the Importer Code to the Agent Code

When we click on the Add button again, the confirmation popup appears which mentions that the Importer Code is Added to Agent Code.

2. Modify an Agent

To update an agent record, click on the Modify an Agent menu item. Feed in the Agent Code and press enter

AGENTS DETAILS popup appears. Feed in the required fields and click on the update button to modify the record.

After the record is modified, the confirmation popup appears

3. Delete Agent

To delete an agent, click on the Delete Agent menu item .The AGENT CODE popup appears. Enter the Agent Code and press enter.

The Agent Information popup window appears. Feed in the details and click on the delete button to delete the agent record.

The Deleted Confirmation popup appears. Click on the Ok button.

Add Importer

To add an importer, click on the Add Importer menu item. The Agent Code pop up appears. Feed in the agent code and press enter.

The Importer Code appears on the importer code field. Click on the Add button to add the Importer code to the Agent Code.

When we click on the Add button again, the confirmation popup appears which mentions that the Importer Code is added to Agent Code.

Delete Importer

To delete an importer, click on the delete importer menu item. The AGENT CODE popup appears. Input the Agent Code and press enter.

Then another popup will appear.

When we click on the Delete button, the confirmation popup appears which mentions that the Importer is Deleted with this Agent Code.

Agents Report

The Agent report is divided into two parts.

1. For Concord cargo

2. For Non-Concord cargo.

1. For Concord cargo

To get the Concorde Agent Report, click on Concord. The following popup appears. Populate the fields and then click on the print button to generate a report on it.

2. For Non-Concord cargo.

To get the Non-Concorde Agent Report, click on Non-Concord,a popup appears. Populate the fields and then click on the print button. To generate a report on it click on the Print button.

Container BL

The Container BL is divided into two types

1. Container Wise BL

2. Job Number Wise BL

1. Container Wise BL

Click on the Container Wise BL to generate a report of the same. The CONTAINER WISE BL popup appears. Input the details and click on the print to get the report.

2.Job Number Wise BL

Click on the Job Number Wise BL to get the following popup. Enter the details and click on the report button to generate a report of the same

1. Individual

To get the Individual BL click on it. The Individual BL popup appears .Feed in the Job No and press enter. The Report Button gets activated.

Click on the Report button to generate the Individual BL report.

2. Merge

To merge two jobs, click on the Merge menu item under BL. menu. The following popup appears. Input the details and click on next .

In the Next popup, enter the details and click on the print button to generate a report of the same.

1. Master

To get the Master BL report click on the Master menu item, a popup will appear. Feed in the fields and click on the Report button to generate a report for the same.

After clicking the Report menu, a report is generated.

MTD-Individual

Click on the MTD Individual to display the following popup. Input the Job number.

Click on Print button to display the report.

MTD-Merge

To merge two or more jobs, click on the MTD-MERGED menu item. The following popup appears. Input the fields and click on the add button.

The Merged output appears in the MTD MERGED popup window.

Click on the print button to get the MTD Merged report.

Drawback

DRAWBACK STATUS

To get the drawback status, click on the Drawback Status on the menu item. The following popup appears.

Click on the Print button to generate a report for the drawback status.

Drawback Update

To update the Drawback details, click on the Drawback Update menu item. The following popup appears. Fill in the ship bill number and other details, and then click on the Ok button to update the drawback details.

One confirmation popup will appear, click on the yes button to print the letter for drawback cheques.

EP Copy receive

To update the EP Copy Receive click on the EP Copy Receive menu item. The following popup appears. Input the Ship bill no and the other fields and then click on the update button.

Follow through the successive popup by clicking on the Ok and Yes buttons.

To display the final report, click on the yes button.

EP Copy Dispatch

To update an Exporter Promotion Copy Dispatch, click on the EP Copy Dispatch menu item. The EP COPY DISPATCH popup is displayed.

Enter the ship bill number and click on Update to update .Follow the successive alerts by clicking on the Ok and Yes buttons.

To display the EP Copy Dispatch report, click on the Yes button .The report will be generated.

EP Copy Report

The EP Copy Report is divided into four parts.

1. EP Copy Vessel Wise

2. EP Copy Shipper Wise.

3. EP Copy Area Wise

4. EP Copy Periodic.

1. EP Copy Vessel Wise

To copy the Exporter Party Report vessel wise, click on the EP Copy Report Vessel Wise menu item. The EP COPY REPORT Vessel Wise popup appears .Fill in the details and click on the Display button to display the report.

EP Copy Shipper Wise

To get the Shipper Wise EP copy, click on the Shipper Wise EP Copy menu item. Fill in the details and then click on the display button.

EP Copy Area Wise

To get the Exporter Party Copy Area Wise, click on the EP Copy Area Wise menu item. The EP Copy Area Wise popup appears. Fill in the required fields and then click on the Display button to generate the EP-Copy Area Wise report.

Click on the print button to display the final report.

EP Copy Periodic

To get the Pending EP popup, click on the EP Copy Periodic Menu item. Now click on the Display button to display the pending Exporter Party Periodic copy.

Click on the Print button to display the complete report of the same.

Merge EP Copy Covering Letter

To merge EP copy covering Letters, click on the same in the menu list. The MERGE EP Copy Covering Letter popup appears. Each time u enter a shipping bill number, click on Add.

To view the complete report, click on the report button.

Drawback Report

Drawback gives details about the exporter’s name, job number, number of roll in container, invoice number, exporter area, exporter code, buyer’s name, the destination port address, in which port the goods is loaded, shipper bill number, vessel number, remarks of the goods and document received date.

The Drawback Report under Drawback is further divided in to the following five Reports

1. Drawback Documents Receive Report.

2. Drawback Cheques Receive Report

3. Drawback Documents Submitted

4. Drawback Documents Pending at Customs.

5. Balance to Submit

Drawback Document Receive Report

Click on the Drawback Documents Receive Report menu item to get the popup as shown below. Select the details and Click on the Display button to display the result.

Clicking on the Display button displays the Drawback Documents Receive Report.

Draw Back Cheques Received

Click on the Drawback Documents Receive Report menu item to get the popup as shown below. Select the details and Click on the Display button to display the result.

Clicking on the Display button displays the Drawback Documents ChequeReceive Report

Draw back Document Submitted

Click on the Drawback Documents Submitted Report menu item to get the popup as shown below. Select the details and Click on the Display button to display the result.

Clicking on the Display button displays the Drawback Documents Receive Report.

Draw Back document Pending

Click on the Drawback Documents Pending Report menu item to get the popup as shown below. Select the details and Click on the Display button to display the result.

Clicking on the Display button displays the Drawback Documents Pending Report.

Balance to Submit

Click on the Drawback Documents Pending Report menu item to get the BALANCE TO SUBMIT popup. Select the details and Click on the Display button to display the result

Clicking on the Display button displays the Drawback Documents Balance to Submit.

Shipping menu

Exporter

Exporter is a sub module under the shipping module. Its again divided in to four (4) . They are.

1. Add

2. Display

3. Update

4. Delete

Here we can add an exporters contact through add option, display the exporter contact information through display option, Update the exporters contact details if needed through update option, delete the exporters contact information through the delete option

For any of the (Add, Display, Update, and Delete) options that we select the EXPORTER CODE popup will appear.

ADD

If we want to add a new exporter contact, we should type the code in the Exporters code field and click the enter key.After populating the fields, if we click on the add button, it will save the information into the exporter data.

Display

For display option we have to select one of the exporters code After we incorporate the Exporter code and press the enter key will display with the details for that particular exporters code number that we have given.

Update

For display option we need to select one of the exporters code .After we incorporate the Exporter code and press the enter key a popup appears which has all the information related to the particular exporters and you can edit (update) details which are required. If we need to update any details, we should click on the update button and the changes we made are updated into the exporter’s data.

Delete

For delete option we need to select one of the exporters code which we want to remove from the exporter’s data. After selecting the particular exporters code, when we press the enter key ,a window will display. To delete a record, we should click on the Delete button which will delete the exporter’s data information.

Importer

Importer is a sub module under the shipping module. Its again divided in to four . They are.

1. Add

2. Display

3. Update

4. Delete

In this section, we can add an Importer contact through add option, display the Importer contact information through display option, Update the Importer contact details, if needed through update option, delete the Importer contact information through delete option.

For any of the (Add, Display, Update, and Delete) options that we select the following popup will appear.

ADD

If we want to add a new exporter contact, we should type the code in the Importers code field and click the enter key. The Export Information window appears as shown below .After populating the fields, if we click on the add button, it will save the information into the Importer’s Detail.

Display

For display option we have to select one of the Importer’s codes. After we incorporate the Importer code and press the enter key,it will display with the details for that particular importer code number that we have given.

Update

For update option we have to select one of the Importer code which we want to update, so that if we click enter we will get a window, in which it is having all the information related to the particular Importer and you can edit (update) details which are required, then if we click on the Update button the changes we made are updated into Importer data.

Delete

For delete option we need to select one of the Importers code which we want to remove from the Importer’s data. After selecting the particular Importers code, when we press the enter key we will get a window . To delete a record, we should click on the Delete button which will delete the Importer’s data information.

Shipping Bill Information Service

When we select this option it will ask whether both the Exporter and Importer exist.

If we click yes, we will get another window where we have to select area like Bhadoi, Other (i.e. Outside Bhadoi) & Outside (T) by using job number. Bhadoi is a place in U.P. If it is outside Bhadoi then select the particular area. It gives the cargo position detail about Job number, Received date at SHIPBILL, Received date at Bhadoi, Number of rolls in container, Exporter’s name, Exporter’s code, Importer’s name, Importer’s code, Carting point, Etc.

If we click on the ok button, the CARGO POSITION DETAILS window appears

In CARGO POSITION DETAILS window, when we typed the details and click on the ok button we will get another window in which we require to type the rest of the information .When we press the Ok button, the data will get updated

Cargo Position Information Service

Here using the job number we can get the details about cargo position. It gives the receiving date at SHIPBILL, Exporter’s name, Importer’s name, Carting date, Bill number, Billing date, Bill amount, Transporter’s name, Carting point, Vessel (ship) name, Container number, Stuffing date, etc. So if we want to update any details of cargo position, we can do it here.

Clicking update will update whatever changes made by us in cargo position details.

Modify Shipping Information

In this section, by using the job number we can get the details as shown in the screen below. It is mainly used to change the Marks, Invoice number and Custom number when ever required. If we click on the ok button, it will ask for the exchange rate. When we feed in the same and click on the Ok button, it will ask “Do you want to update another job number? (Y/N)”.

Declaration form For Export of goods

It gives description of the cargo. In this option we have nine (9) sub options, so selecting these we will get a Window. In this window, we need to input the job number and press the enter key. Doing so, the option (save, report and report in landscape) gets enabled. Clicking the report will generate forms.

If we want to add an item to a job number we can feed the details in the window and save it. In this way we can add an item to a particular job. When we click on the Report button, the associated reports are generated.

Print shipping Bill

It is used to print the Shipping bill by entering the Job No and clicking the Report Button.

BL (Bill of Lading)

The Bill of Lading has three different Report sections.

1. COC Report

2. GRT Report.

3. WSAL Report

COC Report.

Clicking next ,a window appears where we need to select the option and feed in the details like the container number, seal number and address .

If we click print it will generate a report.

GRT Report

Fill in the Job number in the window shown below, and click on the Report button to generate a report.

WSAL Report

Fill in the Job No. and click on the Report button to generate a report.

Shipping Report

The Shipping Report is divided into 7 different report types.

Shipping Line wise report On Freights

Selecting this option, the Shipping Linewise Report On Freight window will pops up. We need to select the type line for which we want the list. After selecting the type line and clicking report, it will generate a report as shown below.

Exporter List

Selecting this option, we can view all the information of the exporters. We have two ways of getting the information by selecting exporter code no or selecting exporter state. Selecting one of the options in the combo box and clicking the button beside the combo box, it will show all the information related to the exporters in the grid view. To generate a document for that information, we require clicking on the report button.

Importer List

Selecting this option, we can view all the information of the Importers. We have to select an option in the selection box and clicking the button besides it will show all the information related to the Importers in the grid view. To generate a document for that information, we require clicking on the report button.

Shipping Line wise List (job, B/L No, Party, Vol)

Select the relevant option from the selection box and then click on the report button to generate a report.

SHIPBILL Bill

Selecting this option we will the BILL window. We need to feed in the job number and by pressing the enter key, we will get all the relevant details of the particular job number. To generate a document for that information, we require to click on the report button.

SHIPBILL Merge Bill

To merge bills, enter the details in the fields. Click on the Add button to add the Job No.

Clicking on the Add button, the OMTC MERG BILL window appears. Click next to continue. Clicking Next, a new window appears with the associated details. To generate a report of the merged bill, click on the Report button.

Covering Letter

Selecting this option, it pop ups the Covering Letter window. We need to feed in the job no .To add Job No, click on the Add button. To remove a Job No click on the Remove bttton. To generate a report of the same, click on the Report button. Clicking report will generate a covering letter with the details of the bill numbers mentioned.

Stuffing

Data Entry

By giving the carting date along with job number, it is possible to add data to the database. If it is already stuffed then is not possible to add the data.

Tentative List

It is used to find out the container that are stuffed in till date .We can get the information by entering the particular loading port name, carting point, the cost (E/W/Both) and the destination address.

Final Stuffing Sequence

With its help we can sequence the stuffing of the containers as like which one should be the first and which should be the next and so on. We can save the stuffing sequence by clicking OK .To delete an importer from stuffing sequence, click on the clear button. The display button is used to display the details of a particular importer.

Recreate Tentative List

To recreate a Tentative List click on the Yes button.

Stuff List

To identify the sequence of stuffing of the containers, Stuff List is taken into account. The stuffing report on a particular container can be availed in 4 different ways.

1) Report on number of rolls send by importer.

2) Report on particular carting date.

3) Report on particular carting date with number of rolls.

4) Report with out carting date and number of rolls.

Stuff Report

Stuffing Details

It gives the details about the containers that are being stuffed and the cargos in which they are stuffed in from the starting date till the end date. It gives the details of the job numbers that are being stuffed, Exporter code, importer code, number of rolls export, name of the destination port and carting date.

Others

1. Cargo Non Arrival Report Date Wise

Here we get the report on cargos non arrival from a starting date till the end date.

Click on the Print button to get the Cargo Position Report.

2. Balance for Carting Report date wise

Here we get the report on the cargos that reach the destination point in bypass on a particular date or from the week or from month etc. By clicking on report button the report will be generated.

3. Cargo Non Arrival Report

4. Balance for Carting Report

In this Cargo Positioning Report we can get the Balance for Carting Report

2. Fax Message

Here we can see the importer message date wise by entering the importer code. We can see generalized system of Preferences by using the job number. It also provides the Status report on area wise.

If we click Get Import List button we will get a window displaying operation complete. When we click the OK button, we will get the Importer code corresponding to the date in the combo box. We have to select any of the importer code and if we click Fax message, Fax message will generate a message corresponding to the date and Importer code.

6. GSP (Generalized System Of preferences)

Feed in a particular Job No then press enter, so that the knots corresponding to that job number will be displayed. We can then enter the data in the required fields. If we click on the report GSP button it will generate a report.

7. Area_st

IT provides the area wise status of the cargo report. We need to select the area and just click on the ok button; the status report for that area is generated.

8. Bill Report-Others

To get the billing report for a time period ,we need to select the start date and the end date and then click on the report button; it will generate the billing report for that particular time period

9. Rcv (Receive)

It gives exporter details matching the exporter code with number of rolls.

Feed in the details and click on the Report button to get a report on the Exporter Detail.

10. Shipment Particulars

To get the Shipment Particulars, enter the shipping Bill Number and click on the Report button to get a report on it.

11. Shipping Certificate

Enter the shipping Bill Number and click on the Report button to get a report on the Shipment Certificate

Clicking on the Report button will generate a report.

12. Job Number Details

To get the details on the Job number , we input the job number and click on the add button , the job number will be added and if we want to remove any job which is added already then select that particular job and click the Remove job no button. If we click the clear button, then all the jobs will be clear in that box.

If we click the Add button, the JOB NUMBER DETAILS popup appears .To add another job, just click on the add button

If we click the report button which is on the job number details window, it will generate a report as shown below.

Outstand

Data Entry/Update

With the Data Entry/Update, it is possible to enter the new bill or it also possible to update the existed bill by using the bill number.

If we want to enter new data for outstand, we have to enter all the details otherwise if we want to update any of the existing outstand data, then we have to give the bill number and only then corresponding data will appear in the text fields. Thereby we can do modifications for that data. If we click update, what ever changes we made are updated

Outstanding Report

Outstanding Report Complete

Select the date and click on the Report button to generate the outstanding Complete Report

Outstanding Report Area wise

Select the date and the area and click on the report button to generate a report. on Outstanding Area wise.

Outstanding Report Export wise

To get the Outstanding Report Export Wise, we need to select the date and exporter. Then click on the report button to generate a report.

Outstanding Report with Letter

To get the Outstanding with Letter Report, we need to select the date and exporter. Then click on the report button to generate the report as shown below. It will generate a report (letter) with information about bill number, bill date and amount.

Shipment

Cargo Position Report

To get the Cargo Position Report, select the starting date and the end date and then click on the Report button to generate a report on it.

Summary

To get the periodic summary for a particular time period, just select the starting time and the end time and then click on the Report button to generate a report on the periodic summary.

Area Wise

To get the Shipment List Report area wise, just select the starting time and the end time and then click on the Report button to generate a report on the shipment list.

Vessel Wise

To get the Shipment List Report vessel wise, select the vessel name and click on the print button to generate a report.

Importer Wise

To get the Importer Shipment List Report for particular time duration, select the starting date and the end date and also the importer name. Click on the Print button to generate a report .

Exporter Wise

To get the Exporter wise Shipment List Report for particular time duration, select the starting date and the end date and also the importer name. Click on the Print button to generate a report .

Container List

To generate a container report, select the starting date and the end date and then select the coast. Click on the print button to print the report.

MIS (Management Information Service )

Carting report

To generate a periodic carting report, select the starting date and the end date. Click on the Report button to generate the report.

Cargo ready

To generate a periodic cargo ready report, select the starting date and the end date. Click on the Report button to generate the report.

BL sent

To generate a periodic BL sent report, select the starting date and the end date. Click on the Report button to generate the report.

Documents Balance to Send

It displays a report on the document balance to be sent.

Documents Balance to Examination

It displays a report on the document balance to Examination.